Top Five Benefits of Using Microsoft 365

How Microsoft 365 Supports Businesses

Microsoft 365 is designed to help companies of all sizes improve daily tasks, support hybrid work, and create a smooth experience across devices. Below are the key benefits your business will notice right away.

Access to More Apps and Services

Microsoft is known for improving the workplace through new technology. Microsoft 365 builds on the classic Office apps and adds a wide range of cloud tools that help teams communicate and complete work faster.

With the traditional boxed version of Office, you only get Word, Excel, PowerPoint, Outlook, and a few basic features. Microsoft 365 includes all these core apps plus many additional services. Some examples are Microsoft Teams, SharePoint, OneDrive for Business, Yammer, Power BI, Stream, and Microsoft Forms. These added tools give your team more ways to share information, stay organized, and work together.

Better Licensing and Easy Scalability

The old boxed-style software model made it hard to customize or adjust licenses as your business grew. You either had too many features you did not need or too few features to support changing work demands.

With Microsoft 365, you subscribe only to what you need. Licensing is flexible, and you can choose monthly or yearly plans. You can also mix and match plans for different users. This makes it easy to scale up or down without extra cost or complexity.

Work From Anywhere

Because Microsoft 365 is fully cloud based, your team can work from any location with an internet connection. Files saved in OneDrive can be opened on a laptop, phone, desktop, or tablet.

Each user license covers up to 5 PCs, 5 Macs, 5 phones, and 5 tablets. This gives your team the freedom to stay productive whether they are at home, in the office, or traveling.

Automatic Upgrades and Updates

Microsoft 365 removes the need to manually track or install software updates. Security patches and new features are installed automatically.

You can choose to allow certain users, such as your IT team, to receive updates first so they can test them before rolling them out to others. This helps avoid risks like installing unsafe or compromised updates. All updates are included in your subscription, so there are no extra surprise charges.

Better Collaboration Across Teams

Microsoft 365 makes it easier for people to work together even if they are not in the same place. Tools like Teams and SharePoint allow users to create and edit files at the same time. In Microsoft Teams, users can co-author documents, see each other’s changes in real time, and easily switch between chats, calls, and video meetings.

How Microsoft 365 Improves Convenience and Security

Some leaders hesitate to switch because they believe the cloud is less secure. The reality is that security depends on the tools you use and how well they are managed.

Microsoft 365 includes strong, built‑in security features such as multifactor authentication, spam filtering, advanced threat detection, AD logins, and single sign‑on. While no system can guarantee perfect protection, Microsoft 365 offers some of the strongest security options available today.

Moving to Microsoft 365 is a major step, and having the right partner makes all the difference. For more than 20 years, Connecticut organizations have relied on Realized Solutions for advanced IT services, support, and custom software development. Our experienced team will guide you through planning, migrating, and optimizing your Microsoft 365 environment.

Contact RSI Today

If you are ready to modernize your workplace and gain the full benefits of Microsoft 365, our team is here to help.